Legal

Privacy Policy

Effective: April 29, 2026 · TableMind LLC

Contents
  1. Information We Collect
  2. How We Use Your Information
  3. Where Your Data Is Stored
  4. Data Security
  5. Third Party Services
  6. Data Export and Deletion
  7. Children's Privacy
  8. Changes to This Policy
  9. Contact Us
TableMind is built for hospitality professionals who want to track their earnings and remember their guests. Your data belongs to you. We do not sell, rent, or share your personal information with third parties for marketing or advertising purposes.

1. Information We Collect

Account Information

When you create an account, we collect your email address and password. Your password is hashed and never stored in plain text. If you sign in with Apple or Google, we receive your name and email from those services.

Profile Information

During onboarding, you may provide your name, role (server, bartender, host, etc.), experience level, and preferences. All profile fields are optional except email.

Shift Data

When you log shifts, we store the date, start and end times, shift type (e.g., Lunch Server, Dinner Bartender), credit card tips, cash tips, tip out amounts, total sales, hours worked, and any notes you add. If you attach a photo to a shift, the image is compressed and stored.

Guest Data

When you add guests to your GuestBook, we store names, phone numbers, drink and food preferences, allergies, special moments, birthdays (month and day only, no year), social media handles (Instagram and LinkedIn only), tags, and notes. When you log visits, we store the date, time, bill amount, tip amount, items ordered, notes, and any attached photo.

Usage Analytics

We use PostHog to collect anonymized usage events such as which features you use, how often you log shifts, and which screens you visit. We do not send your name, email, guest names, financial amounts, or any personally identifiable information to our analytics service.

Information We Do Not Collect

We do not collect your location, contacts, browsing history, advertising identifiers, or any data from other apps on your device.

2. How We Use Your Information

We use your information solely to provide and improve the TableMind service. Specifically:

We never sell, rent, or share your personal data with third parties for marketing or advertising purposes. We do not display ads in the app.

3. Where Your Data Is Stored

Cloud Storage

Your data is stored in a Supabase database hosted on Amazon Web Services (AWS) in the us-west-2 (Oregon) region. All data is associated with your authenticated account and protected by Row Level Security, which ensures only you can access your own data.

Local Storage

The app caches your data on your device using browser localStorage for offline functionality and faster loading. This local cache is automatically cleared when you sign out.

Photos

Photos attached to shifts and visits are compressed on your device (maximum 800px, JPEG quality 0.7) before being stored. Photos are saved as part of your shift and visit data in our database. They are not shared externally or stored in any separate image hosting service.

4. Data Security

We take the security of your data seriously and implement multiple layers of protection:

While we implement strong security measures, no method of transmission or storage is 100% secure. If you discover a security vulnerability, please contact us immediately at info@tablemind.app.

5. Third Party Services

TableMind uses the following third party services to operate:

We do not use any advertising networks, data brokers, or social media tracking pixels.

6. Data Export and Deletion

Exporting Your Data

You can export all of your data at any time from the BOH (Settings) tab in the app. Exports are available in CSV format (for shifts, guests, and visits separately) and as a complete JSON backup that includes all your data. Your data belongs to you.

Deleting Your Account

You can delete your account and all associated data from within the app by going to BOH (Settings) and tapping "Delete My Account." This permanently removes all your shifts, guests, visits, goals, preferences, tags, and profile data from our servers. Account deletion requires a three step confirmation to prevent accidental data loss.

After deletion, authentication records are purged within 30 days. If you need assistance with account deletion, contact us at info@tablemind.app.

What Happens If You Cancel Pro

If you cancel your Pro subscription, your account reverts to the free tier. You retain full read only access to all your existing data, including data that was created while on Pro. You can continue to view and export everything. You can resubscribe at any time to regain full editing access.

7. Children's Privacy

TableMind is designed for use by adults aged 13 and older. We do not knowingly collect personal information from children under 13. If you believe a child under 13 has provided us with personal information, please contact us at info@tablemind.app and we will delete the information promptly.

8. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make changes, we will update the "Effective" date at the top of this page. We encourage you to review this page periodically. Your continued use of TableMind after changes are posted constitutes your acceptance of the updated policy.

9. Contact Us

If you have any questions about this Privacy Policy, your data, or your privacy rights, contact us at:

TableMind LLC
Email: info@tablemind.app
Massachusetts, United States